News Media Access To Duke Property
Duke University welcomes news media to campus just as the public is welcome to the campus. But neither the public nor reporters have a right to indiscriminate access to Duke buildings or other facilities. It is ONC policy to be as helpful as possible to news media seeking access to facilities while upholding the university's mission of teaching, research and patient care and maintaining the reasonable privacy expectation of students and others.

Procedures

• Because television equipment may interfere with traffic or university activities, television crews must seek permission from the Office of News & Communications (or the Medical Center News Office in the case of medical center property) to set up to videotape or broadcast live from campus, and they must park in designated areas. Such permission generally will be granted for exterior work as long as it does not interfere with university operations. In certain situations, Duke may limit television broadcasting to specific locations.
  
  
• In general, representatives of the news media not using cameras do not need permission to enter the campus or to take exterior still photographs for news purposes. However, access may be denied or limited, and pool cameras or reporting may be required, during an emergency or in situations when ONC determines that unrestricted media access may become inappropriately disruptive. Its goal will be for students, faculty and other members of the Duke community to carry out their activities with a reasonable expectation of privacy and normality while remaining free to speak openly with the media if they choose to do so.
  
  
• News media representatives must seek permission from the appropriate office (ONC, MCNO, or school public affairs office) if they want to enter classrooms, medical facilities, laboratories or similar facilities for the purpose of reportage. Such permission generally will be granted as long as the reporting activities do not disrupt university activities; interfere with the privacy of students, patients, faculty or staff; or jeopardize the safety of university personnel, visitors or facilities. MCNO pays special attention to HIPAA and other regulations involving patient confidentiality. Residence halls are closed to news media except in rare cases with special advance arrangement.
  
  
• All commercial, non-news photography or videotaping must be approved in advance by the ONC director or the director of Medical Center News Office for medical center activities.
  
  
• ONC may provide The Chronicle with special access to information or events, in recognition of its unique role as the student-run campus newspaper.

Guidelines for News Filming and Photography
In general, news filming and photography is allowed in outdoor areas on the academic campus. All video graphic and photographic shoots on the medical campus must be coordinated through the Medical Center News Office.

Permission to shoot in interior spaces is required in all circumstances.
This includes:

• Residence halls
• Libraries
• Classrooms
• Dining Areas
• The Bryan Center and East Campus Union
• Administrative buildings
• Athletic facilities
• Laboratories
• Duke Chapel

Permission must be obtained from individual faculty for classrooms and by supervisors for labs. This policy applies to any type of photography: stills, video and film. The Office of News & Communications does have broadcast-quality video B-roll of the campus available in BetaSP format.
 

Live shots on the medical campus are restricted to Fulton Street as it connects to Erwin Road (across the street from the Duke University Hospital entrance). The area is available for broadcast use 24 hours per day. Due to traffic concerns, set-ups are not permitted in the Duke Hospital circle.

Staff members from the Office of News & Communications and Medical Center News Office are generally available to assist crews with shooting, including setting up locations and gaining access to restricted areas on campus when permission to shoot has been granted. For assistance on the academic campus, contact the Radio-TV office at (919) 681-8067 or the Office of News & Communications main desk at (919) 684-2823. For the medical campus, call the Medical Center News Office main desk at (919) 684-4148.

Guidelines for Commercial, Non-News Filming or Photography

All commercial, non-news photography or videotaping must be approved in advance by the Office of News & Communications director or the director of Medical Center News Office (or medical center activities).

TV Interviews

We have a direct link to Microspace Communications Corporation for uplinking to C- and Ku- band satellite, as well as VYVX fiberoptic for television. To schedule studio time for a live broadcast interview (or feed of B-roll footage):

• Medical contact:
  Doug Stokke, Medical Center News Office
  (919) 684-4148 (office),
  stokke@duke.edu
• University contacts:
  Cabell Smith, (919) 681-8067 (office), cabell.smith@duke.edu
  James Todd, (919) 681-8061 (office), james.todd@duke.edu
  Keith Lawrence, (919) 681-8059 (office), keith.lawrence@duke.edu

Audio Interviews
The Office of News & Communications studios are equipped with ISDN connectivity using any Telos Zephyr transmission mode. Our ISDN number is (919) 660-7124. To schedule studio time for a live or pre-recorded broadcast feed, contact: Cabell Smith at (919) 681-8067, cabell.smith@duke.edu; or James Todd at (919) 681-8061, james.todd@duke.edu.